2012-2014 ACR Officers

Members of Administrative Codes and Registers (ACR), a section of the National Association of Secretaries of State (NASS), elected officers in July at the NASS/ACR summer conference held in San Juan, PR.  The new officers are: Scott Cancelosi (AZ), president; Kerry Radcliff (WA), vice president; and Emily Caudill (KY), secretary/treasurer.  The officers will serve a two-year term which expires in July 2014.

More information about ACR’s new officers can be found at http://www.nass.org/index.php?option=com_content&view=article&id=335%3Anews-release-acc-new-officers-2012&catid=964%3Auncategorized-news-releases&Itemid=428 .

 

Passing of Former ACR Executive Secretary Carolan Underwood

Carolan Underwood passed away on August 28, 2012.  Carolan served the ACR Executive Secretary (the office now known as ‘president’) from 1987 through 1990.  Carolan worked for the Missouri Secretary of State’s Office as the Director of Administrative Rules for many years.  The old-time ACR members will remember Carolan for her warm acceptance of everyone who joined the ACR ranks.  Carolan spent countless hours working on our behalf to organize conferences, and present sessions.

An obituary for Carolan is available online at http://rollfuneralhome.com/obituaries/carolan-exon-underwood .

Charles A. Barth named Director of the Federal Register

On July 6, 2012, the OFR Blog announced that Charles A. Barth has been named the new Director of the Federal Register.  Mr. Barth replaces Ray Mosley who retired this past winter.  See the OFR Blog for more information.

ACR Summer 2012 Conference Agenda

Administrative Codes and Registers (ACR) will hold its annual summer conference in conjunction with the National Association of Secretaries of State’s summer conference in San Juan, PR, July 14 through July 17, 2012.  A tentative agenda for the conference is available online.

Members of ACR will be able to participate in a web broadcast of the conference.  Information about registration has been distributed to ACR members through the ACR ListServ.

 

ACR Winter Meeting Agenda Available

Administrative Codes and Registers will hold a virtual winter meeting Wednesday, February 22 through Friday, February 24.  Sessions will begin at 11 AM EST each day.  The agenda for the meeting is available online at http://www.nmcpr.state.nm.us/acr/2012ACRWinterMeetingAgenda.pdf.  Instructions for participating in the meeting have been distributed through the ACR ListServ.

Virtual ACR Winter Meeting

Today, ACR President John Martinez announced through an e-mail that ACR will be conducting its 2012 Winter meeting as a virtual meeting.  He said:

Due to low attendance numbers projected for the ACR Winter Meeting, it has been decided that we will not meet in DC but will hold a three-day conference online, similar to what we did last year.  We are looking at holding the meeting during January and are still finalizing the exact dates.

Additional information will be posted on http://rulemaking.wordpress.com/ as it becomes available.

ULC Issues Final Uniform Electronic Legal Materials Act

In an e-mail distributed October 10, 2011, the Uniform Law Commission (ULC) announced the availability of the final version of the Uniform Electronic Legal Materials Act (UELMA).  The final version of UELMA is available online at the Penn Law website at:  http://www.law.upenn.edu/bll/archives/ulc/apselm/UELMA_Final_2011.htm.  It has not yet been posted on the ULC website.

Following ULC’s approval of UELMA at its summer meeting, it was sent to the style committee for final review.   That process has now been completed.

The ULC e-mail describes the uniform act as follows:

The Uniform Electronic Legal Material Act establishes an outcomes-based, technology-neutral framework for providing online legal material with the same level of trustworthiness traditionally provided by publication in a law book. The Act requires that official electronic legal material be: (1) authenticated, by providing a method to determine that it is unaltered; (2) preserved, either in electronic or print form; and (3) accessible, for use by the public on a permanent basis.

Questions about the Uniform Electronic Legal Materials Act should be directed to the Uniform Law Commission.

NASS Administrative Rules Organization Honors Florida’s Division of Library and Information Services as 2011 Robert J. Colborn, Jr. Innovation Award Winner

Florida’s Division of Library and Information Services Recognized for Implementation of a Program to Hyperlink Materials Incorporated by Rules in the On-line Version of the Florida Administrative Code

The Administrative Codes and Registers (ACR) Section of the National Association of Secretaries of State (NASS), which recently held its annual meeting in Glade Springs Resort, WV, awarded Florida’s Department of State, Division of Library and Information Services with the 2011 Robert J. Colburn, Jr. Innovation Award.  The Division of Library and Information Services was selected for implementing a program to hyperlink materials incorporated by rules in the online version of the Florida Administrative Code.

The online version of the Florida Administrative Code contains highlighted text whenever incorporated materials are referenced.  Benefits of this new program include greater access of incorporated materials.  With a simple click of the mouse, citizens can obtain immediate access to the complete text of the incorporated material.  For state registrars and publishers, electronic and dated materials replace the voluminous materials that required organizing, archiving and disposing.  And more importantly, the rule is hyperlinked to the true legal version of the incorporated materials, eliminating confusion with multiple versions of the same material.

Administrative Codes and Registers (ACR), a section of the National Association of Secretaries of State (NASS), created the Robert J. Colborn, Jr. Innovation Award in July 2001 in honor of Robert J. Colborn, Jr., who served as the administrator of the Maryland Division of State Documents from 1974 through 2001 and founded ACR. The Robert J. Colborn, Jr. Innovation Award annually recognizes a program that demonstrates creativity and innovation in providing public access to or managing administrative rules. It honors the state agency that has made substantial contributions to the flow of information to the public by improving efficiency and delivery of services to citizens, businesses and other governmental entities.

“Florida has been a leader in E-government services since creating FLrules.org, an online rulemaking system in 2006,” said Florida Secretary of State Kurt Browning. “Our staff in Florida’s Division of Library and Information Services are among the most innovative and dedicated workers in the country, and I am proud of their latest accomplishment, providing the public with easy access to state government information.”

Elizabeth Palen (VA) presents the 2011 Colborn Award to Florida Secretary of State Kurt S. Browning for Florida's system for hyperlinked incorporated by reference materials

2011 ACR Robert J. Colborn Jr. Committee

• Chair: Molly Masich, Codifier of Rules, North Carolina Office of Administrative Hearings
• Member: Elizabeth Palen, Executive Director, Joint Commission on Administrative Rules, Richmond, VA
• Member: John H. Martinez, Director, Administrative Law Division, New Mexico State Records Center and Archives, Santa Fe, NM

Past Colborn Award Recipients

• 2010 — Administrative Law Division / New Mexico State Records Center and Archives
• 2009 — Virginia Division of Legislative Services / Virginia Code Commission
• 2008 — Arkansas Secretary of State
• 2007 — Colorado Secretary of State
• 2006 — Idaho Department of Health and Welfare
• 2004 — Missouri Secretary of State, Administrative Rules Division
• 2003 — Office of the Federal Register
• 2002 — Virginia Department of Planning and Budget, Virginia Regulatory Townhall

ULC Approves the Uniform Electronic Legal Materials Act

On 7/18/2011, the Uniform Law Commission (ULC) distributed an e-mail indicating that the Uniform Electronic Legal Materials Act was “approved during the Vote by States of the 2011 ULC Annual Meeting. Please note that the text is still subject to revision by the Committee on Style, which is scheduled to meet in September.”

In a press release posted on its web site, ULC describes the new uniform law:

A new act approved [July 12, 2011] by a national law group establishes an outcomes-based, technology-neutral framework for providing online legal material with the same level of trustworthiness traditionally provided by publication in a law book.  The Uniform Electronic Legal Material Act was approved today by the Uniform Law Commission (ULC) at its 120^th Annual Meeting in Vail, Colorado.

Increasingly, state governments are publishing laws, statutes, agency rules, and court rules and decisions online.  In some states, important state-level legal material is no longer published in books, but is only available online.  While electronic publication of legal material has facilitated public access to the material, it has also raised concerns.  Is the legal material official, authentic, government data that has not been altered?  For the long term, how will this electronic legal material be preserved?  How will the public access the material 10, 50, or 100 years from now?  The Uniform Electronic Legal Material Act provides a consistent approach to solving these problems.

The drafting committee’s web page is available at http://www.uniformlaws.org/Committee.aspx?title=Electronic%20Legal%20Material%20Act .  As of 7/18/2011, the approved uniform act has not been posted.

UPDATE:  7/19/2011 — The approved, pre-style final text is available online at http://www.uniformlaws.org/Shared/Docs/AM2011_Prestyle%20Finals/UELMA_PreStyleFinal_Jul11.pdf .

2011 ACR Summer Conference Agenda

The ACR Summer Conference will be held at the Resort at Glade Springs in Daniels, WV from July 10 through July 13, 2011.  A copy of the tentative agenda is available.